Policies: Policies

Although several collections of materials may not leave the library, librarians are happy to assist online students in obtaining copies of relevant entries in those materials (within the bounds of U.S. copyright law).  

AIC students may utilize Interlibrary Loan to obtain resources to which main campus does not already have access. Students are limited to four (4) ILL books at a time. There is no limit to the number of simultaneous article requests one may place. Students are responsible for returning physical items to the library in a timely manner (by the posted due date) and will be billed for any lost/not returned items and blocked from obtaining physical items through ILL in the future.

ILL Limits:

• eBooks: Due to licensing, the library is unable to obtain whole eBooks through ILL, though we can frequently obtain an individual chapter through ILL.
• Distance: Students living outside of driving range of the Waxahachie campus are encouraged to work through their local public library to obtain physical books through ILL.
• Textbooks: Because ILL checkout lengths vary depending on the lending library, the library is unable to guarantee access to textbooks for an entire semester. Therefore, the library does not knowingly request textbooks through ILL.
• Media: Media materials such as videos, music, or audio books cannot be obtained through ILL. Requests for such material will be discarded.
• Digital Media: Digital materials such as videos, music, or audiobooks may not be obtained through ILL. Requests for such materials will be discarded.

Checkout lengths/due dates for physical items vary depending on the lending library's policies. Patrons may request a maximum of one (1) extension/renewal per book.

Physical items (books) cannot be sent to Online/Distance Education (DE) students living outside of driving distance from the AIC campus. Copies/scans of an individual chapter or specific pages from physical books can be sent to DE students, however. DE students are encouraged to work with their local public library to obtain physical items through ILL.

ILL books that arrive in the library will be available for pickup for one week after arrival. Any books not picked up in that week will be returned to the owning libraries. If pickup within one week is not possible, please contact the library to discuss the situation; the book may be picked up later at the librarian's discretion.

The copyright law of the United States (Title 17, United States Code) governs the making of copies or other reproduction of copyrighted material. If a user makes a request for, or later uses a copy or reproduction for purposes in excess of fair use, that user may be liable for copyright infringement. We reserve the right to refuse a request if, in our judgment, fulfillment of the order involves violation of copyright law.

AIC students are encouraged to borrow responsibly, returning resources in a timely manner so that other students have a chance to use those resources, too. The library does not charge overdue fines, though a replacement fee (equaling the cost of replacement) will be assessed if library materials are not returned after the end of the semester. This fee will be waived if the materials are returned. 

We don't want a library fine to stand between you and research!

At faculty request, the library can move regular library resources into the Course Reserves. Faculty may also place their personal copies of books on reserve for students enrolled in their courses. Reserve materials are located behind the circulation desk on the first floor of the library. 

The Nelson Memorial Library (Waxahachie campus) is happy to transfer any of their books to the Dorothy Cummings Memorial Library (AIC campus) for AIC students or employees to check out. 

Visit NML's library catalog to view available books for branch transfer. Fill out this form if you find a print item in SAGU's collection that you need mailed to you.

To reserve the Upper Room, click here. All reservations using this system must take place at least 2 hours before your requested time. You will receive an email from library staff regarding the status of your reservation (approved/denied). Please note that the Upper Room can only be reserved for use during the library's operating hours and when the library is staffed. Reservation hours include Mondays-Thursdays: 8 AM - 7:30 PM and Fridays: 8 AM - 4:30 PM. A TV with HDMI cord, markerboard, and lecture are provided. Please ensure the room is cleaned up at the end of your reservation. 

Each semester the library employs at least 1 student worker. Students interested in working for the library should apply here. Positions are typically filled before the first day of classes. Hiring preference is given to early applicants and previously hired student workers.